Rowan County Purchasing Policy requires sole-source purchases over $5,000 be approved by the Board of Commissioners. This agreement would be approved as a 'sole-source' using standardization or compatibility as the overriding consideration per NCGS 143-129(e)(6) which allows for an exception to the bidding laws when:
1. Performance or price competition for a product are not available;
2. A needed product is available from only one source of supply; or
3. Standardization or compatibility is the overriding consideration
Rowan County Library uses Bibliotheca ITG, LLC for RFID and Smartgate Services & Maintenance. Bibliotheca is the library’s sole source vendor for all its RFID stations and security gates including systems software which connects the stations and gates to the library’s integrated library system, The Library Company (TLC). Bibliotheca provides maintenance and service support for this equipment and software. The library has six security gates and a minimum of thirteen RFID stations. RFID stations are used at circulation service desks and in technical services. They allow multiple items to be processed, checked in and checked out simultaneously in addition to activating/deactivating security RFID tags inside library materials. Materials taken through security gates will sound an alarm if their tags have not been deactivated at an RFID station. Security gates are located at primary entrances at each library branch.
This agreement is to provide annual maintenance on this essential equipment. Renewal for 07/01/2022 - 06/30/2023. Annual Maintenance will not exceed $7,737.68.
Board of Commissioners authorize the purchase of annual maintenance and service support with Bilbliotheca ITG. LLC for the RFID equipment; not to exceed $7,737.68.
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