Rowan County Purchasing Policy requires sole-source purchases over $5,000 be approved by the Board of Commissioners. This agreement would be approved as a 'sole-source' using standardization or compatibility as the overriding consideration per NCGS 143-129(e)(6) which allows for an exception to the bidding laws when:
1. Performance or price competition for a product are not available;
2. A needed product is available from only one source of supply; or
3. Standardization or compatibility is the overriding consideration
Rowan County Library uses The Library Company (TLC); as the library’s sole source vendor for all its ILS components including circulation, cataloging, and online public access catalog software and applications. Only TLC provides TLC Cloud Hosting services using Oracle Cloud Infrastructure. Original Sole-Source for The Library Corporation contract was approved on September 6, 2022; Agenda Item C.
Migrating the library’s integrated library system to the cloud will significantly reduce onsite equipment, maintenance, and upgrade costs. Library patrons will benefit as software upgrades and performance times will be faster. Rowan County IT has consulted directly with TLC to ensure network and data security meet county standards.
This agreement is to provide and annual hosting service not to exceed $8,799.00.
Recommendation: Board of Commissioners authorize the Purchasing Director to approve an annual hosting agreement with The Library Corporation - TLC Library Add-Ons; not to exceed $8,799.00.
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