I am requesting approval to use ARPA funding in the amount of $22,740.37 to purchase 12 scanning stations and the necessary licensing required (Northwoods) to enhance staff protection from the spread of disease while performing their duties.
The primary factors I present for consideration are:
- Variants of the COVID-19 virus continue to be concerning for staff and the public with an uncertain future regarding COVID-19 variants.
- All Economic Services staff members who scan documents regularly are assigned desktop scanning stations.
- Scanning stations currently in public hallway areas are shared by multiple users in Social Work Services on a daily basis to enter digital documents into Compass Pilot, the document management system used at Social Services.
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Item
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Cost
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Scanning Station x 12
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$12,372.37
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License x 12
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$10,368.00
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TOTAL
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$22,740.37
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See attached documentation of quotes for these items as well as the associated Budget Amendment prepared by our Finance Director.
The Northwoods licensing is required for the software to capture documents in the document management system used in all of the Economic Services and Social Work Services program areas. No other provider could meet our need since we have one document management system.
This request was prepared in conjunction with James Howden, Anna Bumgarner, and Randy Cress with all appropriate Finance, Purchasing, and IT approvals in place.
I respectfully request that the Board approve ARPA funding in the amount of $22,740.37 to purchase 12 scanning stations and the necessary licensing required (Northwoods) to enhance staff protection from the spread of disease while performing their duties.
See attached Budget Amendment prepared by our Finance Director.
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